Non-Profit AP Automation & Procure-to-Pay Software

Procure-to-pay solution for non-profits.

We know how important driving efficiency and transparency is to you. Every dollar wasted on overhead cuts into your mission.

That’s why accounting teams in non-profit organizations streamline the full procure, pay, close process with Airbase. They save money and time all while improving productivity across the whole organization.

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Trusted by leading non-profits

Automated procurement: Easy, compliant, efficient.

Build your policies into collaborative workflows using no-code tools. Let the system guide every employee to compliant, fully documented purchasing.

Airbase is designed to empower finance teams, accounting teams, and end-users to free up time to focus on what really matters. Full visibility into all non-payroll spend.

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Non-profit reviews on G2 say it best.

“Prior to Airbase, the entire team of this small, non-profit organization used one company card to spend on. The reconciliation and receipt tracing at the end of the month was a nightmare. Payments to vendors were often made before a vendor was approved. We are now able to carefully control spend, easily track who is spending, and more importantly, hand autonomy over to our staff for certain areas of spend that are already budgeted for. ”

“Airbase is a simple, user-friendly software that allows companies to track and facilitate internal spending. Our non-profit uses Airbase primarily for employee stipends and reimbursements. What I love about using Airbase is it’s so simple — you put in a request, specify the price, and submit it for your supervisor’s approval. You receive an alert when the request is approved and can access a virtual card that can be used to make purchases. It’s quick and easy. Overall great software! Would recommend and use again.”

“[Airbase] allowed me to set employee spending while also giving them autonomy over buying. The platform makes it very easy to track employee spending. As a non-profit, we have also been able to create virtual cards for partner organizations where we provide services for them to order their own supplies.”

Feel the impact on your own operations.

Enhance your financial workflow. Advanced features for non-profit operations.

Guided procurement removes friction and confusion.

Guide procurement decisions to align with your budget and maximize the impact of limited resources on core mission activities.
Enforce procurement policies, reduce the risk of non-compliance, and ensure transparent spending.
Utilize real-time-reporting to identify cost savings and make informed decisions to optimize spending and maximize the impact of every dollar.

Guided Procurement

AP Automation for non-profit organizations.

Keep finance costs down by driving accounting efficiency and time-saving automation.

Efficient and automated bill processing to streamline your AP process and reduce data errors.
Implement standardized approval workflows based on the category and size of spend to keep in line with organizational policies.
Save time and resources by automating the approval chain.
Pay bills with the frequency and payment method of your choice.

AP Automation

Card programs tailored for non-profits.

Leverage corporate cards with unlimited cash back for both employee and supplier spend.
Enjoy an automated audit trail of card transactions.
Virtual cards provide pre-approved spending, reduction of risk, a full audit trail, and sync automatically to the GL to align with organizational policies.
Virtual cards are fast, easy, secure, and provide cash back monthly.

Corporate Cards

Screenshot of how receipt scan into Airbase

AI-powered expenses for non-profits.

Give your employees more time to focus on making an impact by making their expense reporting quick and easy.

Employees can easily capture receipts with pictures or forward them to a dedicated inbox, reducing the need for manual entry.
AI-powered expense reports will scan any receipts and auto-populate your expense report using OCR technology.
Implement advanced approvals that cater to the unique needs of your non-profit, ensuring compliance with regulations.
Quick payment processing and international reimbursements ensure employee expenses are approved and paid quickly into their bank account.

Expense Managment

EBOOK

The 10 steps non-profit finance teams are taking to transform spend management.

Read our guide.

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The Non-Profit Guide to Financial Efficiency

Tailored features for non-profit success.

Visibility

Control spending through guided, compliant spend approval processes.

Vendor Management

Ensure compliance regulations such as HIPAA are met.

Real-Time Reporting

Drive efficiency and cost savings for your department leaders.

Travel Booking

From flight booking to GL entry, easily process travel expenses.

Accounting Automation

Faster close and real-time data for better decision-making.

User Adoption

Increase compliance by providing a solution that employees love to use.

API

Connect Airbase to other software that your teams rely on.

Explore all platform features

Non-profit FAQ

How does Airbase help non-profits maintain compliance with grant regulations?

Vet every vendor and all requests to spend before a purchase is made. Get an automated audit report of all approvals.

How does Airbase save accounting teams time?

Airbase offers touchless expense reporting for faster, more accurate submissions. Take a picture of a receipt and Airbase’s generative AI will automatically turn it into an expense report.

How can Airbase assist non-profits in ensuring transparent financial reporting for donors and stakeholders?

Airbase provides a full audit trail of all spend transactions with all documentation and associated approvals. Reports can be run at any time to get a full picture of all spending without having to wait till month-end close.

Is Airbase secure for handling sensitive financial data in non-profit organizations?

Airbase is a SOC 2 Type II and SOC 1 Type II compliant company and is deeply committed to building and implementing the controls that will help strengthen the security, privacy, and transparency of financial reporting for all of its customers and their vendors.

See how Airbase can transform your entire purchasing process.